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LOTTERY APPLICATION and PROCEDURE

Admissions Information and Procedure

Coral Academy of Science Las Vegas is a STEM-focused, college prep free public charter school with 7 campuses across the valley.

Cadence serving K-10 (will add a grade level each year until they are K-12)
10 Cadence Crest Avenue
Henderson, NV 89011

Sandy Ridge serving 8-12
1051 Sandy Ridge Avenue
Henderson, NV 89052

Centennial Hills serving K-8 Tamarus serving K-4
7951 Deer Springs Way 8185 Tamarus Street
Las Vegas, NV 89131

Tamarus serving K-4
8185 Tamarus Street
Las Vegas, NV 89123

Eastgate serving K-5
7777 Eastgate Road 2150 Windmill Parkway
Henderson, NV 89011

Nellis AFB serving PK-8
107 Stafford Drive
NAFB Las Vegas, NV 89115

Windmill serving 5-7
2150 Windmill Parkway
Henderson, NV 89074

Who Can Apply?

As a free public charter school, we are an option for all students who meet the minimum age requirements set by the state of Nevada.

Kindergarten - a student must be 5 on or before August 1st, of the year in which they want to apply to attend kindergarten. (AB65, Section 12: Amending NRS 392.040).

First Grade - a student who is 6 years of age and has completed kindergarten, is eligible to apply for first grade. A student who is 6 years of age, but has not completed kindergarten is eligible to apply for kindergarten.

Second Grade - a student who is 7 years of age and has completed both kindergarten and first grade is eligible to apply for second grade. A student who is 7 years of age and has completed kindergarten but has not completed first grade is eligible to apply for first grade. A student who is 7 years of age and has not completed kindergarten or first grade will be assessed by the school to determine proper placement.

How and When to Apply?

Applications open annually on November 1st, and our lottery is run annually on the first business day of March.

You will click here to create your SchoolMint family profile. SchoolMint is our 3rd party lottery program. In SchoolMint you’ll apply for each of your children, can check your student’s status, amend your information, and will receive communication from the campus enrollment office.

When you are applying you will see this question:

Contact Preference:
Select Contact Preference
Email and Text Message
Email Only
Text Message Only

If you choose Text Message Only, you WILL miss critical communication from the campus enrollment office(s).
Please choose Email and Text Message so you do not miss any communications.

Applications will remain in the submitted status until we run our lottery on the first business day of March. Results from the lottery will be emailed within 3 business days. Any applications submitted after the lottery is run will automatically be added to the end of the waitlist.

What Do I Need to Enroll?

If you’re offered a seat for enrollment and accept it, you will receive an acceptance email listing the steps that must be completed to enroll your student. Below please find an overview of the documents needed to complete enrollment for your student(s). All documentation must be uploaded into the required online registration. Any missing documentation may delay your student’s enrollment. Missing documentation not submitted by the assigned deadline may result in the enrollment office withdrawing your student’s application.

● Complete an online registration link is provided in the acceptance email.

Required Documents

● Birth Certificate if document is not in English, you will need to submit a copy of the original document and an officially translated document.
● Current Immunization Record this can be obtained from your doctor’s office or WebIZ. We do not accept school-generated immunization documents.
● Proof of Residence must be a full-page document showing the service address, dated within 6 months, and in the legal parent/guardian’s name

Accepted Documents

• Utility bill: electric, gas, sewer. trash, or water Cox, Verizon, etc. are not utility bills
• Lease agreement (signed and dated within 6 months)
• Mortgage statement
• Rent receipt
• Car registration
• Car insurance card
• Most recent pay stub

● Current government-issued picture ID for one or both parents/guardians head shots, selfies, screenshots are not government-issued and will not be accepted.

● Grades/Transcripts
Most recent report card for students applying for grades 1-6
Transcripts for students applying for grades 7-12
Kindergarten questionnaire for incoming kinders document supplied to applicants in the online registration.

Reminder: These documents are only needed if you’re offered a seat for enrollment. If you submit these documents before you’ve been offered a seat, they will be destroyed.

If you have further questions regarding the lottery and/or admissions, please contact us at [email protected]. We look forward to seeing your application!

LOTTERY INTRODUCTION

What is a charter school lottery?

A charter school lottery is a random selection process by which applicants are admitted to a charter school, to ensure that all applicants have an equal chance of being admitted. A charter school must conduct a lottery if more students apply for admission to the charter school than can be admitted—which is historically the case for Coral Academy of Science Las Vegas (CASLV).

State charter schools are required to adhere to NRS 388A.453 and 388A.456 detailing how over-subscribed schools must conduct their lotteries. That means, among other things, CASLV does not base admission on intellectual ability, measures of achievement or aptitude, athletic ability, or discriminate on the basis of ethnicity, race, gender, sexual orientation, gender identity/expression, religion or disability.

Do these Lottery Procedures apply to existing students?

No. All existing students at CASLV are guaranteed enrollment at CASLV the following year, except in certain extraordinary (and unlikely) circumstances. (This includes children or legal wards enrolled in a prekindergarten program at CASLV.) The following procedures apply to those seeking to become new CASLV students.

PRE-LOTTERY

CASLV will be well-prepared for the actual lottery event by conducting at least one practice lottery. The practice lottery will be run in front of observers so that the observers may provide feedback. A practice lottery identifies potential issues.

LOTTERY APPLICATION

An application for enrollment in a charter school needs to be submitted by the parent or legal guardian of the child residing in Nevada. (NRS 388A.453(1).)

Who May Submit?

An application for enrollment in a charter school needs to be submitted by the parent or legal guardian of the child (NRS 388A.453). Legal guardianship needs to be proved by court documentation.

Lottery Deadline. The application window for the upcoming school year begins on November 1st. All applications that are submitted between November 1st and prior to the lottery being run on the first business day of March, will be included in the lottery. Any subsequent applications will be added to the end of the waitlist for each grade level. Once the school year begins, if the grade in which an application is submitted for is not yet full, a student can be enrolled and receive instruction at the time they seek enrollment. The determination of available spaces is based on grade-specific seat capacity and the number of returning CASLV students.

Note that based on past precedent, it is extremely important that you apply before the lottery is run on the first business day of March, to have the best chance of securing your child a seat.

Lottery Process

The lottery will consist of the names of all students whose parents/legal guardians have completed the online application. If more students apply than the building can accommodate, all names are subject to the lottery (regardless of when—between November 1st and the time the lottery is run on the first business day of March - the application was submitted).

Notifications

Within three business days after the lottery, CASLV will send the results to the parents/legal guardians through the application and lottery software system (currently SchoolMint). To receive detailed communications throughout the lottery process, email notifications are highly suggested. Notification will be sent throughout the process providing additional information based on the application status. If/When a waitlist is created for a given grade, all subsequent applications will be added to the end of the waitlist. If the student has a priority it will be applied before any enrollment offers are made to move them towards the top of the waitlist. (NRS 388A.453; NRS 388A.456)

Online Account

To submit an online application, a parent/legal guardian must create a family account, which will make applying for multiple students easier. Once the family account is created, the parent/legal guardian will need to submit an application for each child. CASLV informs families in order to receive detailed communication throughout the lottery process. Again, your agreeing to email notifications is highly suggested.

Records

It is important that CASLV keeps an accurate record of the enrollment lottery. The lottery, which is held the first business day of March, is video recorded and original lottery lists from the 3rd party software system are printed and stored at the Central Office.

LOTTERY PRIORITY

CASLV priorities are based on NRS 388A.456.

Note that in applying the sibling priority, it is important which campus(es) the siblings will attend. CASLV is one single school with many campuses, but in determining whether a student has priority based upon his/her sibling, the “where” is important. Sibling priority is based on the relevant sibling’s current campus. (See below list of matriculation-order schools). For more information, see item 2(c) below.

The school’s lottery priorities are as followed:

1.     A child of a person who is employed by the charter school, is a member of the committee to form the charter school, and/or who is a member of the governing body of the charter school.

a.     Priority Applications must be submitted prior to the running of the lottery to qualify in the priority in the first wave of enrollment offers.

b.     Priority Applications submitted after the running of the lottery, will only be approved for the following:

                                               i.     newly hired teachers, staff, and administration

                                             ii.     current teachers, staff, and administration who are transferred/promoted to another campus.

c.     Priority Applications that are submitted after the running of the lottery will be added to the bottom of the current sibling priority waitlist.

2.     A child who is a sibling of a student who is currently enrolled in CASLV

a.     Sibling priority - the child must share at least one common biological or legal parent/legal guardian, whether through natural, marriage, or adoptive means.
CASLV recognizes:

                                               i.     biological siblings that share parents;

                                             ii.     “half” siblings that have a single parent;

                                           iii.     “step” siblings that share a parent or parents through marriage (provide marriage certificate); and

                                            iv.     siblings who share a parent or parents through adoption, foster, or guardianship.

1.     Provide file-stamped and signed court documentation preferred.

2.     Provide temporary notarized guardianship documentation.

a.     Guardian is responsible for submitting updated documentation before the expiration date listed.

b.     Intra-campus sibling priority

                                               i.     Students applying to a CASLV campus where a sibling is already enrolled

c.     Inter-campus sibling priority

                                               i.     Students applying to a campus, where their sibling is enrolled at a different CASLV campus

d.     Campus Matriculation Order
● Tamarus (K-4) → Windmill (5 - 7) → Sandy Ridge (8- 12)
● Eastgate (K-5) → Option between Cadence (K-12) or Windmill (5-7)

                                               i.     Parents will have the option for their student(s) to continue with CASLV after completion of 5th grade at Eastgate by attending either Cadence or Windmill campuses.

                                             ii.     If more parents choose one particular campus than we have available seats for, then we will run a lottery for the placement of all outgoing 5th-grade students.

                                           iii.     The application window will open annually on the first business day of December and close on January 31st. We will run the lottery annually on the first business day of February. Results will be emailed to families within 3 business days to the email on file with the Registrar’s office.
Any student who is not offered a seat at their first-choice campus will be enrolled at the second-choice campus and remain on the other campus’waitlist until a spot opens. All students can remain at CASLV; it’s just their campus choice that may be affected. The priority order for these students will be:

·      Student of a staff or board member

·      Sibling of a currently enrolled student at Windmill or Sandy Ridge (if the application is for the Windmill campus)

·      Sibling of a currently enrolled student at Cadence (if the application is for the Cadence campus)

·      Sibling of a currently enrolled student at any other campus

·      5th grade students on the internal waitlist for their first-choice school for 6th grade

·      General waitlist

·      Centennial Hills (K-8) → Sandy Ridge (8-12) (Matriculation for 8th to 9th grade)

·      Nellis AFB (PreK-8) → Sandy Ridge (8-12) (Matriculation for 8th to 9th grade)

3.     A child who qualifies for the McKinney Vento program (e.g., homeless students)

Military Priorities
The below priority is applicable for all campuses except Nellis AFB campus.

4.     A child who has a parent / guardian who is presently serving in the Armed Forces of the United States, Reserves, or the National Guard

The below priorities are applicable for the Nellis AFB campus only.

5.     Active military (stationed at Nellis AFB or Creech AFB) living on base

6.     Active military living off base

7.     DOD employees employed at Nellis AFB or Creech AFB

WEIGHTED LOTTERY

In compliance with Nevada Department of Education Regulation R131-16 Sec. 12, CASLV will start implementing this policy to ensure the student population will more closely reflect the communities where CASLV campuses are located, starting with the 2022-2023 school year’s admissions. CASLV will accomplish this by granting a weight of four times (4.0x) in its lottery to applications by students who qualify for Free and Reduced Lunch (FRL). (In other words, for every one chance a non-weighted candidate has, a weighted candidate has four chances.)

It is optional whether an FRL-eligible applicant wants to have his/her application weighted.
He/she can submit a standard weight application.

The process for the weighted lottery is as follows:

1. Prior to the application session starting on November 1st, CASLV will determine the average FRL percentage at CCSD schools within a 5-mile radius of each CASLV campus for the previous school year for which such information is available. This will provide an FRL comparison percentage.
2. That FRL comparison percentage will be compared to the previous school year’s CASLV FRL percent at its corresponding (i.e., closest) CASLV campus.
3. If the previous school year’s CASLV Campus FRL percent is less than 90% of the FRL comparison percent, the weighted lottery will apply at this CASLV campus. If the previous school year CASLV Campus FRL percent is greater than or equal to 90% of the FRL Comparison percent, the weighted lottery will not apply at this CASLV campus.
4. If a weighted lottery is determined to apply, a weight of 4.0 will be applied to the corresponding qualifying applications (to that campus), meaning the students who provide documentation to indicate they would qualify for FRL.
5. The CASLV lottery application format will be revised to request that applying students inform the school whether they are eligible for the FRL program.
6. Any student who indicates they are eligible for the 4.0x weight in the lottery will be asked to provide supporting documentation. Any refusal to timely provide the required documentation will result in the application receiving a standard 1.0x weight in the lottery.
7. All supporting documentation must be received no later than 48 hours prior to the lottery being run. CASLV will send up to 3 reminder communications to families who do not submit their documentation at the time they apply.
8. Any information collected for the purpose of the weighted lottery will not be used by CASLV in any way, academically or otherwise.

WAITLIST

For each grade, the application software system (currently SchoolMint) will sort applications and assign a waiting list number in a random order. The students then will be accepted in that order as long as there are available spots. The rest of the students will remain on the waiting list at their randomly determined positions.

CASLV addresses instances in which a student applies after the lottery has been run but with a priority status (or when a priority status changes and becomes newly- applicable). For example, should a student that qualifies for priority status apply the lottery has been run, that student will move to the bottom of the priority waitlist. Or, if one sibling completes registration with CASLV, the other sibling will then be granted sibling priority and will move to the bottom of the current sibling priority waitlist.

Parent/Guardian(s) can contact the campus in which they applied to, for their current waitlist number starting three business days after the lottery. Parent/Guardian(s) can log into their SchoolMint Family Profile to view their waitlist number/status.

POST-LOTTERY REGISTRATION

CASLV has a designated time frame for each registration window. If there is an extenuating circumstance prohibiting the parent/guardian from registering in the time frame given by CASLV staff, then deferred registration may be granted. Upon notification of an offer, Parents /guardians have 72 hours to complete all required registration documents. If all documents are not submitted by the stated deadline in the acceptance email, the student’s spot will be returned to the lottery.
Once school is in session, there will be a 24-hour window to complete student registration. Every effort will be made to contact the parent within the deadline.

MISLEADING APPLICATION

Applications that contain false information or that do not provide complete information will result in voiding that application or the expulsion of the student when it is realized.

Revision History:

Please note when making the family profile, an email notification is highly recommended. The email notifications will provide additional detailed information throughout the application process.

***Click here to start your family profile***

Additional Documents :

• Free and Reduced Price School Meals Application (2022-2023)
• Shared Residence Verification
• Credit Card Authorization Form
• CASLV Lottery Application Procedures PDF Version
• Media Opt-Out Form

For questions regarding admissions and/or enrollment please email [email protected]